Automotive repair shop management software plays a critical role in automating processes by leveraging the power of AI and self-learning techniques for an intelligent approach to workshop planning.
18 Oct 2022

Free Guide to Choosing an Auto Repair Shop Management Software

Time is money in the competitive world of vehicle after-sales. Thus, boosting vehicle throughput has a favorable effect on the effectiveness of the shops. Otherwise, workshop waste causes businesses to collapse. Auto repair shop software management can be helpful here.

Retention of customers is a positive factor for auto repair shops. It’s more difficult to keep clients in section two once the warranty has expired. Customers compare prices and convenience when shopping.

What steps can you take to improve your customer retention rates? Your business’s data from customer visits and conversation frequency are critical. Sort out your customer retention strategy, then provide a referral.

Delivering a superior service experience is vital to customer retention. This retention is directly correlated to ROI. It is 6-7 times more expensive to acquire a new customer than to retain an existing one.

In addition, achieving a 5% retainer boost can grow your business by 25-95%. Introducing additional auto repair shop management software in businesses has its benefits. It can help collect customer data and direct it to a central database for control and validation.

Holger Hedtke of Autohaus Hedtke, a German Volvo dealer, described the benefits of auto repair shop management software in an interview. Some highlights of the experience are described below. If you are interested in reading the full article, download the white paper here:

What is an Auto Repair Shop Management Software?

It is helpful to review what an “auto repair shop management software” is before diving deeper into its features and benefits. The software inputs the complete end-to-end aftersales process for a seamless and paper-free operation, such as:

  • Predictive marketing
  • Customer service/booking
  • Vehicle health inspections (precheck and PMS)
  • Workshop loading & task assignment
  • Maintenance schedules, Ops codes, and technician clocking
  • Links to parts for pricing and inventory
  • Online customer estimates
  • Automated job progress (customer & internal notifications)
  • Connects workshop equipment
  • Connects technical publication platforms
  • Customer portal

Converting these workflows from traditional paper to digital has many benefits. Real-time availability of technical and operational information is a click away. This gives the service management team the visibility and control to make the right decisions and save time.

The available data provides the technicians with a holistic view of the vehicle history and OE bulletins. This allows them to begin the triage, diagnosis, and treatment cycle efficiency and accurately.

Core Features of an Auto Repair Shop Management Software

Franchised dealers and independent auto repair shops will use different equipment. They will also have varying levels of expertise and access to manufacturer systems. There are standard features an AWMS should have to provide to the service teams and customers. Many features correlate to the tasks.

  • Software user interface. Software should contain a simple but flexible user interface. It should allow the service team to quickly fulfill tasks and interface with the customer. The software should be able to run on both Windows and Android. This is to support hardware strategy and integration with third-party systems.

  • Integration is key. There are many sources of data a service operation may need to operate effectively. These can include OE technical, warranty, and parts systems.

    The auto repair shop management software will also need to connect with the ERP or DMS system. This is to help with invoicing and back office functions such as HR and Finance. This will eliminate double-keying and manual entry. It should be connected two-way and in real-time.

  • Digital Aftersales Customer Journey. The auto repair shop management software should cover the main touchpoints of the customer journey from booking. These include service reception and drop-off to automated status updates through WhatsApp, SMS, or email.

    In addition, an online digital health check report with the following information such as estimations, supporting imagery, video, and animation is helpful. It provides the customer with complete transparency and the ability to approve and pay online. Careful thought should also be given to available reports and a BI dashboard to stay on top of the business.

  • Highly configurable. No two auto repair businesses are the same. The mechanic shop management software should be able to adapt to your standards and preferred workflows. Admin rights and the ability to tune the system should be readily available. This will allow for a high degree of autonomy and limit the need to rely on software producers.

The The automotive mechanic  software should be technologically stable. It should have the functionality to automate your workflows and remove repetitive tasks from the service team. Introducing algorithms and an AI-based approach saves significant time.

Added Benefits of an Intelligent Mechanic Repair Software Solution

Like any software-enhanced process, assessing the ROI from implementing a new solution is critical. The white paper summarizes Autohaus Hedtke’s observed results:

  • Reduced time – Hedtke estimated the technology saved 25% of working hours. Service reception and management teams saved time by automating repetitive and manual tasks.

  • Increased efficiency – The shop realized a 10% efficiency improvement. The intelligent planning software reduced idle time and improved worker application.

  • These workable improvements can improve customer retention. This can be done by decreasing the time customers wait time and keeping them updated on the status throughout the day.

As a result, the shop personnel can focus on categorizing customer experience and upsell communication and conversions. In addition, the customer experience can be more streamlined by automating the required workshop processes.

Management Software Pricing Models

Flexible pricing models are an additional advantage for shop owners who adopt autoshop management software. Several vendors offer subscription options as businesses expand and evaluate the degree of software capacity.

Moreover, lifetime licenses are also available for businesses that know they need the product and have the resources to offer IT support.


Choosing the right auto repair software can feel overwhelming. Knowing the possible and essential features the tool can provide is an effective way to determine which is most beneficial for your team and organization.

Furthermore, automating repetitive tasks humans tend to dislike can improve staff morale. It can also enhance the customer experience, higher upsell opportunities, and maximize profit. This is done through higher efficiency and throughput, reduced downtime, and vital customer retention.

Russell Younghusband has been involved in supporting industry with mobile IT projects for over two decades. For the last 10 years, he has specialized in automotive business change and efficiency programs to support the OEMs and their franchised networks with customer retention and aftersales strategies.

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